Executive Administration - S & P Manpower Agency Pte Ltd
S & P Manpower Agency Pte Ltd

Executive Administration

S & P Manpower Agency Pte Ltd

Full Time : $ 2300 - $ 3150 / PER MONTH
Full TimeHospitality    
4 days ago

Job Description

• Attend to all internal and external telephone calls
• Attend and respond to all general enquiries received via emails on a timely basis
• Check and certify true copies of all invoices
• Verify and ensure accuracy of the information on all invoices (ie; Delivery orders, amounts and 
billing entities)
• Raise purchase orders for all the departments through Oracle System for all departments and 
collaborate with Finance Department to process payments
• Keep stock of stationery and replenish them, if required
• Process commissions, tally credit card settlements, submit department rosters in system and 
submit request quotations
• Process expense reimbursement forms and ensure timely submissions
• Assist reception if required (ie; attending to phone calls, enquiries and other related 
administrative work)
• Consolidate accrual information from all the departments and assist the managers to compile 
month-end reports
• Prepare performance reports based on information on hand
• Safekeep all the contracts and licenses and follow-up on renewals
• Be involved in organising staff welfare related matters including administrative matters to assist 
new hires in settling down
• Daily settlement report checks for parking related matters
• Processing of season parking application and billing.
• Maintain administration records and coordinate with Finance for relevant accounting matters.
• Ensure accuracy of record entries 
• Perform additional duties in addition to those listed/described above and/or vary the scope of 
work according to business requirements.

Job Requirements

- Minimum 4 years of relevant administrative experience in the hospitality industry and/or Diploma 
in Business Administration or Hospitality Management 
- Good personality and well-groomed 
- Excellent telephone skills and good email etiquette 
- Ability to multitask 
- Ability to work independently and in teams 
- Meticulous and service-oriented 
- Displays initiative
- Good time management and organisational skills
- Strong verbal and written communication skills 
- Ability to work with personnel from all levels
- Knowledge of Microsoft Office, Excel and Outlook are strongly preferred

Work Location (MRT)

Work Location


Get In Touch

   +65 6904 9612

   75 Ayer Rajah Crescent,
       #01-04 Singapore 139953
        View map here


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