• Attend to all internal and external telephone calls • Attend and respond to all general enquiries received via emails on a timely basis • Check and certify true copies of all invoices • Verify and ensure accuracy of the information on all invoices (ie; Delivery orders, amounts and billing entities) • Raise purchase orders for all the departments through Oracle System for all departments and collaborate with Finance Department to process payments • Keep stock of stationery and replenish them, if required • Process commissions, tally credit card settlements, submit department rosters in system and submit request quotations • Process expense reimbursement forms and ensure timely submissions • Assist reception if required (ie; attending to phone calls, enquiries and other related administrative work) • Consolidate accrual information from all the departments and assist the managers to compile month-end reports • Prepare performance reports based on information on hand • Safekeep all the contracts and licenses and follow-up on renewals • Be involved in organising staff welfare related matters including administrative matters to assist new hires in settling down • Daily settlement report checks for parking related matters • Processing of season parking application and billing. • Maintain administration records and coordinate with Finance for relevant accounting matters. • Ensure accuracy of record entries • Perform additional duties in addition to those listed/described above and/or vary the scope of work according to business requirements.
- Minimum 4 years of relevant administrative experience in the hospitality industry and/or Diploma in Business Administration or Hospitality Management - Good personality and well-groomed - Excellent telephone skills and good email etiquette - Ability to multitask - Ability to work independently and in teams - Meticulous and service-oriented - Displays initiative - Good time management and organisational skills - Strong verbal and written communication skills - Ability to work with personnel from all levels - Knowledge of Microsoft Office, Excel and Outlook are strongly preferred
320 SERANGOON ROAD CENTRIUM SQUARE, 218108