Facilities Coordinator (6 months contract, Central)

Job Description

Our client is a UK MNC providing commercial real estate services company. The company also provides investment management services worldwide, including services to institutional and retail investors.

Responsibilities:

Concierge and Facilitation
•Provides assistance with internal department communication (i.e., the intranet, SharePoint, Concierge).
•Assists with conference center room booking, responsible for posting conference room schedules and coordinating conference center set up and usage with business partners.
•Responsible for the main lobby, welcoming guests and visitors.
•Coordinates special projects as needed (i.e., plans and organizes department or team events)
•Provides administrative support and coordination to larger department/business unit events.

Operations
•Assists with day to day corporate real estate operations including ticketing system and food services.
•Seeks to continuously improve processes, systems and overall client satisfaction.
•Ensures appropriate follow up with customers.
•Provides direction and information to vendors, service providers and corporate real estate staff as required to ensure excellent coordination and execution of work with minimal disruption.
•Assists with the maintenance of CAFM system (Officespace) that tracks the occupancy of staff, hoteling, and work order request.
•Assists with ergonomic assessments and proper desk setups.
•Assists daily sorting, pickups and deliveries of all external and inter-office mail and supports employees on all mail and shipping requirements.
•Supports the charging station program if Vendor Assistance applies at office.
•Assists and supervises contractors for maintenance and improvements.

Business Continuity
•Assists safety team with fire evacuation and emergency training.
•Assists with maintenance of emergency supplies and life and safety evacuation processes.
•Repairs and Maintenance.
•Conducts regular walk-throughs to identify existing building issues.
•Responsible for purchasing new office furnishings.

Property Assistance Coordination
•Responsible for new hire setup, inter-office shuffles, company moves, and terminations as it relates to corporate real estate services.

Work Location (MRT)

Work Location