Technical/Desktop Support Officer (Project Management and IT/Admin Support)

Technical/Desktop Support Officer (Project Management and IT/Admin Support)

Business Edge Personnel Services

$ 2200 - $ 2700

ContractInformation Technology    
10 days ago

Job Description

1. Desktops/laptops leased from Personal Computer (PC) Bulk Tender 
(a) Monitor the leasing schedule and billing verification for various 
subscriptions. 
(b) Termination of leasing schedule upon completion of technology refresh.
(c) Tracking of desktops/laptops for technology refresh/new hires. 
(d) Tracking of monitors and peripherals (in the storeroom) for hot desk users. 
(e) Monitor and coordinate the deployment of sets for new hires. 
(f) Retrieve monitor and peripherals from storeroom for hot desk users who 
need to terminate PC Bulk Tender set. 

2. Secure Handling of Secure Email (SE) PCs (desktops/laptops) 
(a) Maintain SE users list and desktops/laptops issued. 
(b) Verify the secure erasure of storage media of desktop/laptop used for SE 
before asset redeployment within GITD managed agencies. 
(c) Oversee the removal of storage media for SE desktops/laptops before 
return to vendors upon lease termination, repair or disposal. 
(d) Ensure appropriate security clearance is attached and valid for SE 
applicants before forwarding it to the relevant division or staff. 
 
3. Administrative support for Whole of Government (WOG) and Agency Tenent Facility 
Management (ATFM) Services 
(a) Validates ATFM and WOG Services billing reports against the Service 
Requests (SR) raised such as service subscription and termination. 
(b) Monitor the status of all WOG/ATFM related SRs such as provisioning/deprovisioning of End User Computing Devices (EUCD) and peripherals, 
(c) Monitor the SR for termination of EUCD and accounts for staff leaving 
service and loan of assets including peripherals 
(d) Point of contact for Human Resource (HR) and GITD representative on 
schedule and status of service provisioning for new hires, interns, 
redeployment etc. 
(e) Transfer and transcribe HR new hire info, assign serial number, telephone 
number into SR form for the setup of EUCD.
(f) Prepare SR form to update staff’s details such as cost centre, 
department/division in the event of staff movement related activities such 
as staff redeployment, re-designation or promotion. 
(g) Prepare, upload and amend WOG related SR forms. 
(h) Perform closure of SR upon confirmation of service completion. 
(i) Monitor the software packaging and deployment status. 
 
4. IT Asset Management 
(a) Receipt and recording of assets delivered. 
(b) Handover the assets to ATFM for provisioning. 
(c) Monitor the software licenses purchased and usage. 
(d) Monitoring and tracking of desktops/laptops/accessories assigned to 
users. 
(e) Assist during asset disposal and annual stocktake exercise. 
(f) Maintain a master list of all GITD software and hardware assets such as 
software license, desktops/laptops, Virtual Private Network (VPN) tokens, 
printers and other related peripherals. 
(g) Consolidate the licenses required for the annual Microsoft Subscription 
(MGLP) verification exercise. 
(h) Reassign unused tokens to new staff or when existing staff had lost their 
token. 
(i) Track and inform GITD when the IT devices such as notebook, token and 
other peripherals runs low. 

5. IT Account Management 
(a) Maintain a master list of all end-user related service account subscriptions 
under WOG services such as email, SE3, VPN, tablet, EPP. 
(b) Perform monthly review of end-user service subscriptions of leaving staffs 
to ensure all accounts had been terminated. 
(c) Perform annual review and update access rights of staffs to shared 
mailbox/generic email accounts. 
(d) Perform annual review of distribution list (DL) memberships of staffs.
 
6. General Support 
(a) Updating of Outlook User Properties for change in department, title, 
designation, contact number, etc. 
(b) Updating change in cost centre. 
(c) Updating of Distribution list. 
(d) Handle standard queries e.g. about tech refresh, printer, token 
replacement, etc.) 
(e) Prepare and send generic/maintenance email communication after 
approval from Project Managers. 
(f) Handle MGLP procurement queries for division-own requirements. 
(g) Handle PC, Internet Surfing Device, Printer & Encrypted Storage Device Bulk 
Tender (PCBT) procurement queries for non-standard or division-own 
requirements. 
(h) Perform billing verification for various service subscriptions. 
(i) Perform simple procurement related activities e.g. write funding approval, 
get quotations, search for product information, check bulk tender. 
 
7. Tablet Support 
(a) Verify scope (like type of IPAD, data plan, roaming requirements) with users 
before buying of Government Mobile Apps Access (GoMAX) device through 
the period contracts. 
(b) Handle generic procurement queries on GoMAX device. 
(c) Handing over of GoMAX Device, SIM cards, etc. to user. 
(d) Submit GoMAX or GoSync subscription SR through GoMAX portal. 

8. Technology Refresh (TR) 
(a) Scheduling of time slots with users for their tech refresh. 
(b) Coordinate with the vendor for new laptop delivery and arrange to put them 
into storeroom. 
(c) Work with Agency Tenent Facility Management (ATFM) to tag the new 
laptops with Agency Facility Management (AFM) asset tag. 
(d) Remind user (of the Ministry/Agency) to be ready at scheduled time slot. 
(e) Coordinate with engineers for the deployment. 
(f) Monitor the status of the deployment and update the status report. 
(g) Tracking the deployment status on ground and escalate issues to Project 
Managers. 
(h) Ensure deployment forms are signed off and update TR and PCBT 
spreadsheet. 

9. Project Management and Admin Support 
(a) Operation Management; 
Participates in defining hardware standards, engineering and securing the 
standard desktop platform, implementing of the policies and procedures to 
ensure consistency with WOG environment; 
(b) Project Management; and
Primarily develops the overall design and work with GITD on the 
implementation of projects on desktop environment, software distribution 
infrastructure and desktop security 
(c) IT Governance.
To maintain and monitor on the ATFM progress and daily operations 
requirements

Job Requirements

Working Days: 5-day work week 
Working Hours: 9am to 6.30pm 
(TSO may be required to work beyond the regular schedule to provide administrative support to the Authority during peak period. In return, they will be compensated with time off for extra hours worked.)
Location: Near City Hall MRT or Pasir Panjang MRT
Contract Period: 2 years
Salary: $2200-$2700/month 

Preferably: 
(a) Minimally a GCE “O” Level or equivalent;
(b) At least two (2) years of admin project management
(c) At least two (2) years of working experience in corporate IT service desk environment; and
(d) Posses some basic troubleshooting skills.




Get In Touch

  +65 6904 9612

  75 Ayer Rajah Crescent,
      #01-04, Singapore 139953

  sales@findjobs.com.sg

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